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HR Snapshot: If you close your worksite due to inclement weather, are you required to pay employees?

February 4, 2019 at 2:00 pm

At Strovis Payroll & HR, we help companies deal with labor laws every day. In this HR Snapshot, the issue of paying employees if a business closes due to inclement weather is the focus.

Many businesses closed across the nation during the recent Polar Vortex, and myriad businesses closed along the Atlantic coast last year because of tropical storms and hurricanes. So what are businesses required to do when putting employees out of work when Mother Nature demands they do so?

Non-exempt employees need to be paid only for actual hours worked plus any reporting time pay that may be required by the state (this sometimes applies when employees show up for work but are sent home early).

Exempt employees, on the other hand, must be paid when the employer closes due to inclement weather, whether they do any work or not. You may require exempt employees to use accrued vacation or paid time off for the day if that is your regular practice when the workspace closes. However, exempt employees without enough paid time off to cover the absence must still be provided with their regular salary during the closure.

Many companies have an inclement weather or emergency closure policy for these sorts of situations. These policies typically address communication in the event of worksite closures and options for employees. You might, for example, allow employees to work from home. If you don’t have a policy like this in place, now might be the time to implement one.

Find out how Strovis Payroll & HR can help you by requesting a quote or a demo at www.strovispayroll.com.

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